PR2P Sample Questions & Answers
The business case, organizing, and planning practices take up most of the weighting, built on applying PRINCE2's principles, leadership and team communication, and the early work of initiating, directing, and starting up a project.
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- Question 1IntermediateSelect 2
PRINCE2 Practices · Applying the 'quality' practice through product descriptions.
A project requires a highly specialized component from an external supplier. To ensure the component meets stringent performance requirements, which TWO of the following should be defined in its product description? (Select TWO)
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Correct answers: C, D
Quality criteria are measurable definitions of the product's quality attributes. They are essential for objective assessment.
The quality method describes the specific tests, procedures, or checks that will be performed to verify that the quality criteria have been met.
- Question 2Advanced
PRINCE2 Practices · Applying 'issues' and 'progress' practices in a complex scenario.
Case Study Scenario
A national healthcare provider, HealthFirst, has initiated a project to create a centralized patient data platform. The goal is to consolidate patient records from various legacy systems into a single, secure, and accessible digital platform. The project is currently in the first delivery stage, focusing on developing the core database and data migration tools. The project has high visibility and is sponsored by the Chief Medical Officer, who is the project executive.
The project manager, recently PRINCE2 7 certified, is establishing project controls. The digital and data management approach specifies that all patient data must be encrypted both at rest and in transit, adhering to strict national data privacy laws. A key specialist product is the 'Data Migration Module'. The team manager for the development team has reported that their initial tests of the module are successful in transferring data, but the encryption component is proving more complex than anticipated and is falling behind schedule.
Simultaneously, a stakeholder group representing patient advocacy organizations has raised a formal issue, expressing concern about the security measures and requesting a third-party security audit before the system goes live. This was not originally included in the project plan or budget. The project manager foresees that incorporating this audit will delay the project and require additional funding, potentially threatening the business justification.
Given the situation, how should the project manager apply the PRINCE2 practices of 'issues' and 'progress' to manage these challenges effectively?
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Correct answer: B
This is the most comprehensive and correct PRINCE2 approach. Both events are 'issues' that need to be formally managed. The encryption delay is an off-specification, and the audit request is a request for change. The 'issues' practice requires logging, examining, and assessing their impact. The 'progress' practice requires the project manager to analyze the impact on tolerances and the business case. Presenting a consolidated view in an issue report allows the project board (led by the Chief Medical Officer) to make an informed decision based on a full understanding of the situation and available options.
- Question 3Intermediate
PRINCE2 Practices · Applying the 'issues' practice to classify events.
A project is established to organize a major international conference. The project board has set tolerances for cost, time, and scope. During execution, the team manager reports that the keynote speaker has cancelled. Finding a replacement speaker of similar caliber will not increase costs or delay the conference date, but the new speaker's expertise is in a slightly different field than originally planned. How should the project manager first classify this event?
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Correct answer: D
This is an off-specification. The project's product (the conference) has a scope which included a specific type of keynote speaker. Even though time and cost tolerances are not threatened, the scope has been altered. This is a type of issue that must be formally logged and managed. The project manager needs to assess the impact of this change on the project's benefits and business justification, and may need to seek advice or a decision from the project board, even if it doesn't constitute a formal exception against the six tolerance areas.
- Question 4Beginner
PRINCE2 Practices · Understanding the purpose of the digital and data management approach.
A project manager is preparing the PID for a project that involves handling sensitive customer data. The digital and data management approach has been created. Which PRINCE2 principle is most directly supported by the creation and maintenance of this new PRINCE2 7 management product?
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Correct answer: D
The digital and data management approach outlines the specific methods and standards for managing project information, including security and access. This directly supports the 'define roles, responsibilities, and relationships' principle by clarifying who is responsible for data management, who has access to what information, and the relationships between different project roles regarding project data.
- Question 5Intermediate
PRINCE2 Processes · Applying the 'closing a project' process activities.
During the 'closing a project' process, the project manager discovers that a number of expected benefits have not yet been realized, as they are due to occur 6 months after the project's final product has been handed over. What is the correct action for the project manager to take regarding these benefits?
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Correct answer: C
A project is a temporary endeavor; it is not responsible for long-term benefits realization. The project manager's responsibility during closure is to evaluate the project against its baseline, document lessons, and prepare for handover. For future benefits, the project manager must ensure the benefits management approach contains a clear plan for who will measure them post-project and when. This plan is then handed over to the appropriate operational body (e.g., corporate management) as part of the project closure.
- Question 6Intermediate
People Management · Applying techniques for leading successful teams.
A project manager is leading a team that includes members from different cultural backgrounds, some of whom are accustomed to a very hierarchical management style, while others prefer a collaborative, flat structure. To foster an effective team environment, which PRINCE2 7 concept should the project manager prioritize?
mindmap root((Project Manager's Focus)) Leadership Styles Hierarchical Collaborative Team Dynamics Cultural Differences Communication Barriers PRINCE2 7 People Element Leading successful change Leading successful teams CommunicationShow answer & explanation
Correct answer: B
PRINCE2 7's 'people' element emphasizes that there is no single best leadership style. In a diverse team, the project manager must practice situational leadership, adapting their approach based on the individual's needs, the team's maturity, and the specific situation. This means being more directive with those who expect it, while being more collaborative with others, and working to build a cohesive team culture.
- Question 7Beginner
PRINCE2 Processes · Applying the 'controlling a stage' process activities.
A project's PID has been approved. The first stage is underway. The project manager needs to provide the team manager for the design team with the authority to produce a set of specific design documents. Which management product is used for this purpose?
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Correct answer: C
The work package is the mechanism used by the project manager to issue instructions and delegate authority to a team manager or team members for the creation of one or more products. It contains all the necessary information, such as product descriptions, tolerances, and reporting requirements, to enable the work to be done.
- Question 8Intermediate
PRINCE2 Practices · Applying the 'plans' practice, specifically product-based planning.
The 'focus on products' principle is applied through a specific planning technique. Which of the following best describes the first three steps of this technique?
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Correct answer: B
The correct sequence for the initial steps of product-based planning is: 1. Write the project product description (to define the final product). 2. Create the product breakdown structure (to identify all necessary products). 3. Create the product descriptions (to detail each product on the PBS). The product flow diagram is created after these steps.
- Question 9AdvancedSelect 3
People Management · Applying the key management products required to support the people element.
A project is implementing a new company-wide HR system. Many employees are anxious about how the change will affect their roles. The project manager has drafted a change management approach. According to PRINCE2 7, which THREE of the following should be included in this approach? (Select THREE)
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Correct answers: A, C, E
Understanding who is affected and how is a crucial first step in managing change effectively.
The change management approach is closely linked to the communication management approach and should detail how stakeholders will be engaged.
A key part of managing change is enabling people to work in the new way, which often requires training and support.
- Question 10Advanced
PRINCE2 Practices · Analyzing the effectiveness of a risk management approach.
Case Study Scenario
EcoBuild, a construction company, is undertaking a project to build a new corporate headquarters designed to meet the highest environmental sustainability standards. The project mandate requires 'net-zero carbon' status. The project is sponsored by the CEO, who is a passionate advocate for sustainability. The project is in the 'initiating a project' process.
The project manager has identified a significant risk: the primary supplier of a new type of solar-integrated glass panel has a volatile financial history. This supplier is the only one that can provide panels meeting the 'net-zero' specification. The project's success is highly dependent on this supplier's performance. The senior supplier on the project board is the head of EcoBuild's procurement department and is concerned about this dependency.
The project manager is developing the risk management approach. They are considering how to tailor the approach to handle this critical dependency. The initial draft proposes daily monitoring of the supplier's financial news and establishing a large contingency fund within the project budget.
Considering the PRINCE2 practices of 'risk' and 'organizing', is the project manager's proposed approach to managing this risk sufficient and appropriate for the initiation stage?
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Correct answer: C
This approach is insufficient. The risk is not merely operational; it is a strategic threat to the entire project's viability and its core 'net-zero' justification. A simple contingency fund is a reactive measure. A robust risk management approach, developed during initiation, must recognize the risk's scale. It should define clear escalation triggers and procedures. Furthermore, it should prompt the project board (including the senior supplier and CEO) to consider more powerful, strategic responses beyond the project manager's authority, such as fundamentally changing the commercial relationship with the supplier.
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